Does the Food Safety Checklist for New Workers need to be completed each time a substitute goes to a new school?

No, it does not. Whomever hires a substitute is required to complete and maintain the Food Safety Checklist for New Workers. If the Central Office is hiring and assigning substitutes to a school then the Central Office would complete and keep the checklist. Furthermore, the checklist only needs to be completed once per worker. If it was completed last year for a worker and is still on file, then a new checklist does not need to be completed for that individual worker.

One way to manage this is to create a "Substitutes List", which includes the name of all substitutes and their contact information. On the list include a column labeled "HACCP" and put a "YES" next to the substitute's names. This means that the Central Office has the required checklist on file in the Central Office. The "Substitute's List" is given to all site manager. The manager keeps the updated list in their HACCP Binder 2. If the substitute does not have a "YES" by their name, the manager and the substitute complete the "Food Safety Checklist for New Workers" and sends a copy to the Central Office. The Central Office then updates the "Substitute's List" for the next time that the information is distributed. The only information on the "Food Safety Checklist for New Workers" that might not be the same for each school is the location of the MSDS notebook. Site managers must be reminded to let the substitutes know where this is located when the substitute first arrives for work if they are new to that location.